Reception and Administration Officer

• Part Time

The Organisation

Gallipoli Medical Research (GMR) is a world-class research institute located within Greenslopes Private Hospital in Brisbane, Queensland. Our pioneering biopsychosocial research acknowledges the physical, mental and social factors influencing illness. We address contemporary health issues among veterans, their families and the wider community. Our goal is to translate our research into practical tools and programs for better community health outcomes.

About the Role

We are seeking an organised, proactive and customer-focused Reception & Administration Officer to join our team on a part time basis, working Monday to Friday from 8:00 am to 1:00 pm.

This is a varied role that combines front-of-house reception with comprehensive administrative support. You will be responsible for ensuring the smooth day-to-day operation of the office, providing exceptional service to visitors, study participants and staff, and supporting a range of administrative, research, events and corporate activities.

The successful candidate will be a confident communicator with excellent attention to detail, strong organisational and problem-solving skills, and the ability to manage competing priorities with minimal supervision in a busy, multi-tasked environment.

In this role, you will:

• Provide comprehensive administrative support across the organisation, including office procurement and general office coordination.
• Manage kitchen supplies, stationery and uniform stock, ensuring adequate supplies are maintained.
• Manage incoming and outgoing mail, parcels and deliveries.
• Coordinate room bookings and assist with room setup as required.
• Provide a full range of reception services, including greeting and assisting visitors and study participants.
• Answer, screen and direct incoming telephone calls and enquiries in a professional and timely manner.
• Assist with the administration and coordination of organisational events and travel arrangements.
• Assist with the administration of research databases and maintain accurate records.
• Update key organisational documents, including telephone lists 

To be successful in this role, you will have:

• A minimum of one year’s experience in an administrative and/or reception role.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities effectively.
• The ability to develop, implement and maintain effective administrative processes while working with minimal supervision.
• Strong proficiency in Microsoft Word, Excel and Outlook, with experience using database systems.
• A strong commitment to providing exceptional customer service.

Next Steps

To submit your application please click 'Apply Now' by the closing date.

This position is available to permanent Australian residents only and is located at Gallipoli Medical Research, based within the Greenslopes Private Hospital, Greenslopes.

The candidate must be available Monday to Friday from 8am to 1pm. This is a part-time onsite role, 25 hours per week. 

Immediate start available

Package includes attractive Base salary + Superannuation + Access to Salary Sacrificing.