Scheduling Specialist

• Join the Scheduling Services team at Swinburne University
• Full time, ongoing position at our Hawthorn campus 
• HEW 6 salary + 17% superannuation

About the Role 
The Scheduling Specialist plays a key role in the development, maintenance and continuous improvement of academic and examination timetables across the University. Reporting to the Manager, Scheduling Services, you will provide specialist scheduling advice, system support, data analysis and reporting to ensure accurate, efficient and clash-free timetables are delivered. You will also support timetable production, timetable changes, ad hoc and event bookings, and the planning and coordination of invigilated examinations.

Working collaboratively with colleagues across Scheduling Services, Student Administration and the wider University, coming with strong stakeholder engagement skills, you will build strong relationships with academic and professional stakeholders, including Associate Deans, Department Chairs and Unit Convenors, to provide expert advice on complex scheduling matters. 

About You  
To be suitable for this role you will need to have experience in the below key accountabilities: 

• Demonstrated ability to work autonomously and as part of a team to meet deadlines and work under pressure
• Highly developed stakeholder engagement, communication and negotiation skills, including the ability to influence outcomes and build productive relationships across diverse stakeholder groups
• Strong customer focus and problem-solving skills
• Demonstrated experience in the administration, testing, implementation and continuous improvement of business systems, including database management and advanced use of Microsoft Office applications

Qualifications
A degree in a relevant area of study, with at least five years’ relevant experience or an equivalent combination of relevant University experience and education/training

Further information about this role can be found in the attached position description. 

About Swinburne University of Technology 
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.   

What We Offer You!
•    Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle. 
•    Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
•    Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.
 
Want to learn more? Head over to our benefits page!

To Apply 
Please submit your CV and cover letter addressing the Key Selection Criteria and your suitability for this position.  

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Talent Acquisition team at ***************@swin.edu.au 

Applications Close: Sunday 16 August 2026, 11pm  

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

Swinburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact ***************@swin.edu.au or call +61 3 9214 3550.  Please note: this phone number is for disability and reasonable adjustment enquiries only.  General enquiries about the role can also be emailed to ***************@swin.edu.au.

Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

As a Circle Back Initiative Employer, we commit to responding to every applicant.
#LI-SW

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