Administration Officer

We are currently recruiting on behalf of a growing, dynamic business based in Spring Hill seeking a detail-driven Administration Officer to join their team on a 4-day part-time basis.

Working closely with the Managing Director, you will play a central role in maintaining financial integrity, optimising office systems, and keeping day-to-day business compliance running seamlessly. A core focus of this position will involve taking ownership of Xero administration, including data migration, account reconciliations, and routine financial upkeep.

Why this role? This is a great role for those who may be starting out in their career and interested in developing in finance or operations down the track, or simply those wanting a role where they can balance work and life offering 4 days per week!

• Manage day-to-day administration in Xero, ensuring accurate invoice processing, receipt tracking, and record-keeping.

• Assist in transitioning relevant financial data into Xero and maintaining data accuracy.

• Complete regular bank and account reconciliations, following up on any discrepancies or missing details.

• Help prepare month-end/year-end documentation and liaise with external accounting/payroll partners when required.

• Maintain internal company registers, compliance records, and policy documents.

• Track key registration renewals and key business administrative deadlines.

• Provide broad operational support directly to the Managing Director.

• Maintain clean, organised data across business systems.

• Identify opportunities to streamline admin workflows and document standard procedures.

• Assist with the roll out of new systems or process improvements.

• Practical, hands-on experience using Xero for daily accounting tasks and reconciliations.

• Proven track record in office administration and accounts administration.

• Strong proficiency in Microsoft Office (especially Excel).

• Exceptional attention to detail, discretion with confidential information, and the ability to work independently to manage competing priorities.

• Work 4 days per week with a structured, reliable schedule.

• A fantastic entry level or step up opportunity offering long-term career development in finance/operations alongside great work-life balance.

• Long term career development opportunities within the mining and resources sector

• $75,000 FTE + superannuation

If you are a proactive administrative professional looking for a rewarding part-time opportunity, we would love to hear from you!