Procurement and Administration Officer

Position Summary

The Procurement and Administration Officer plays a key role in supporting the operational efficiency of the business by managing procurement processes, coordinating vendor and carrier orders, and maintaining administrative functions. This role ensures timely and accurate processing of orders, maintains office adequacy, and supports internal teams with essential services and supplies.

Duties and Responsibilities

Responsibilities include, but are not limited to:

• Oversee the procurement module for mobility within the Connectwise PSA system

• Manage vendor relationships and coordinate the ordering of goods and services

• Maintain accurate procurement records and ensure data integrity across internal systems

• Maintain office cleanliness and ensure a safe, organized workspace

• Communicate regularly with internal stakeholders to support operational requirements

• Coordinate the receipting, dispatch, and tracking of hardware and equipment

• Support reconciliation of vendor payments in collaboration with the finance team

• Monitor and replenish office supplies to maintain appropriate stock levels

• Greet visitors and manage their security access, including sign-in procedures and visitor passes

• Assist with general administrative tasks and ad hoc duties as required

Performance Indicators

• Completion of training schedules during traineeship

• Accuracy of submitted orders

• Mandatory updates on order progress with vendors and tickets.

• Management of aged stock and purchase orders.

• Regular stock availability updates.

• Minimization of process errors

• Timely coordination of hardware dispatch and receiving.

Knowledge, Experience and Qualifications

Essential

• Willingness to learn new systems and processes

• Strong organizational and time management skills

• Ability to work collaboratively in a team environment

• Attention to detail and accuracy in data entry

Desirable

• Exposure in procurement or administration roles

• Intermediate skills in Microsoft Outlook, Word, Excel.

Behavioural Competencies

• High standard of work quality and attention to detail

• Effective verbal and written communication

• Continuous learning and adaptability

• Customer focus and service orientation

• Initiative and problem-solving ability

• Teamwork and collaboration

Key Working Relationships

• Service Delivery Manager

• Client Service Officers

• Customer Success Managers

• Business Development Associates/Managers

• External Vendors and Service Providers

• Internal Operations and Finance Department.