Executive Assistant to the Director / Paralegal

John Davies & Co Solicitors (JDAC) is seeking an organised, proactive and professional Executive Assistant / Paralegal to provide direct support to the Director while assisting with a diverse range of legal matters, with a particular focus on Wills & Estate Administration.

This is a varied and rewarding position that combines executive support, client management, legal administration and paralegal work. The successful applicant will play a key role in ensuring the smooth operation of the Director's practice while building strong relationships with clients during some of the most important stages of their lives.

The firm operates through the Toowoomba region, Dalby and Brisbane however this role will be based in our Toowoomba Office.

The Role

You will work closely with the Director and become a trusted point of contact for clients, assisting with both legal and administrative matters.

Key Responsibilities

Executive Assistant Duties

• Managing the Director's diary, appointments and priorities

• Coordinating client meetings and consultations

• Preparing correspondence, reports and legal documents

• Managing incoming enquiries and client communications

• Assisting with workflow management and file progression

• Following up outstanding tasks and ensuring key deadlines are met

• Providing general administrative and operational support

Paralegal Duties

• Assisting with Wills, Enduring Powers of Attorney and Advance Health Directives

• Assisting with Estate Administration

• Preparing legal documents and correspondence

• Liaising with clients, beneficiaries, financial institutions and other professionals

• Managing client files and maintaining accurate records

• Drafting letters and routine legal documents

• Supporting solicitors with general practice matters as required

• Maintaining a high standard of client care and professionalism

About You

The ideal applicant will have:

• Previous experience as a legal assistant, paralegal or executive assistant

• Strong organisational and time management skills

• Excellent communication and interpersonal abilities

• Exceptional attention to detail

• A compassionate and professional approach when dealing with clients

• The ability to work independently and exercise initiative

• Strong Microsoft Office skills

• Experience with legal practice management software will be highly regarded

What We Offer

• Direct mentoring and support from an experienced Director

• A varied role with genuine responsibility and career growth opportunities

• Exposure to complex and rewarding legal matters

• A supportive and collaborative team environment

• Modern systems and technology

• A salary commensurate with experience and the calibre of the role

Why Join Us?

At JDAC, we pride ourselves on delivering practical legal solutions with empathy, professionalism and genuine care for our clients. We are looking for someone who shares these values and wants to build a long-term career within a respected southern Queensland law firm.